The following is taken from the Facility Use Policy:

Reservations

• Reservations must be made at least three days in advance.  Reservation forms are available at the circulation desk in the library.  Though a tentative booking may be made by telephone, a booking is not official until the signed “Meeting Room Reservation Form” is received by the library.  Reserving the small conference room within the library does not require the submission of a Meeting Room Reservation Form.

• All reservation applications must be signed by an adult at least 21 years of age.  An adult, age 21 or older, must be in attendance during the entire reservation time and until all participants have left the building.

• Reservations can be made up to 6 months in advance of the meeting date.  A group or person wishing to use the meeting room multiple times needs to sign the forms once, unless the person responsible changes or the group name or function changes.  The forms will be kept on file.

• Deposits, if any, are payable at the time of application.  If a deposit is required, the reservation will not be considered official unless the deposit check accompanies the executed Meeting Room Reservation Form. 

• All rental fees, if any, are due no later than the date of use by the organization.

• Deposits must be paid by check, separate from rental fee checks.  If there are no charges for repairing or cleaning the facility after use, the deposit check will be returned to the organization as it was issued, after completion of the library’s month-end accounting.

• If the library facility has sustained damages through an organization’s use of the facility, or if library personnel must clean the facility after such use, all or any portion of the deposit will be retained by the library to cover costs.  Organizations will be billed for any damages in excess of the deposit.  Any remaining deposit funds after dismissing damages or cleaning will be refunded by the City of Antigo within 60 days.

• Groups composed of persons less than 21 years of age are permitted to use the meeting room; however, an individual over the age of 21 must make the reservation and must agree to assume responsibility for the actions of the participants.  There must be minimum adult supervision in the following ratios, dependent upon the ages of the young people in attendance:
  • One (1) adult for every five (5) persons under the age of twelve (12)
  • One (1) adult for every ten (10) persons under the age of twenty-one (21)
• In the case of an emergency or if a library related program arises, the library reserves the right to ask groups to choose an alternate meeting date.

• Cancellations must be made at least twenty-four (24) hours before the scheduled starting time of the meeting (except for weather-related problems).

Restrictions

• Food and beverages are not allowed in the library proper or in the small conference room.

• Neither alcoholic beverages nor tobacco products may be used anywhere in the library building.

• Groups using the facility may not attach anything to the walls or furnishings of the library without the prior consent of the Library Director.

• Organizations may not use the name or address of the library as their official address.

• We require that rooms be left in the same condition in which they were found, including the arrangement of chairs and tables.  Failure to leave the room as found may result in the library charging a fee to cover the cost of cleaning, any repairs, and rearrangement of furniture.  There is a charge of $15.00 per hour for these duties, with a minimum charge of $30.00

• The McGinley Room has an occupancy limit of 99 people.  No more than six (6) people can occupy the small conference room in the library.

• Any emergency or accident occurring within the group using the library’s facility must be reported to the library staff on duty at the circulation desk.

• The reservation of any room or facility within the library does not constitute endorsement of the users of said rooms or their beliefs by the Library Board, library staff or the municipal entities which support the library.  The Library Board and library staff will not discriminate, on the basis of gender, ethnic group, age, religious beliefs, or sexual preferences, against any group wishing to use the facilities, as long as said group adheres to these policies.

• The Library Board reserves the right to review and/or refuse future use of any library facility for a group’s previous infringement of the rules or policies governing facility use. 

• Meetings and parties occurring within the facilities must not disrupt the use of the library by others. 

• In the event a dispute arises regarding the use of any facility, the final decision rests with the Library Director.

• The clean-up checklist provided each group, for each reserved date, must be completed by the authorized representative of the organization using the facility.