CLASS E = non-residents of the City of Antigo and the County of Langlade for-profit activities or social events including business meetings.

CANCELLATIONS AND NO-SHOWS:

The Antigo Public Library reserves the right to terminate reservations at its sole discretion at any time without liability. Terminated reservations will receive full reimbursement of any fees paid. (Such closures may be due to inclement weather, issues with the facilities, emergencies, etc.)

Individuals or groups who need to cancel or reschedule room use must do so at least two weeks prior to the event in writing in order to receive a refund of fees. Cancellations that are made less than two weeks prior to the event will result in forfeit of fees paid unless the room is rented for the same period. Verbal cacellations (in-person or over the phone) will not be accepted.

RESERVATION PROCEDURE AND RULES: Expectations are as follows: keep the space neat and clean. We’re proud of our building and you’re a part owner. You’re responsible for setting up and taking down tables and chairs as needed and for cleaning up after your program. Leave no trace, and we’ll be happy to have you back. No alcoholic beverages are allowed to be consumed on the premises.

The Antigo Public Library has three rooms that are available for public use and reservation. When not needed by the Antigo Public Library programs and activities, these areas are available as listed below:

• McGinley Room (holds 99). Available by reservation according to the procedures and rules listed on the reservation form.
• Carnegie Conference Room (holds 6). Available by reservation according to the procedures listed on the reservation form.
• Fogeltanz Meeting Pod (holds 4). Available by reservation according to the procedures listed on the reservation form.

APPLICABLE NON-REFUNDABLE FEES FOR THE USE OF THE MCGINLEY ROOM ARE AS FOLLOW: any public or private for-profit group may request the use of the McGinley meeting room under the following costs:

Room Usage                                              see chart above for class and fees

Cleaning Fees                                            $50.00 and loss of ability to use room

Damage Fees                                             liability will be assessed by City insurance agent

RESERVATION PROCEDURES AND RULES:

• Applications for the use of the meeting rooms by non-library groups must be made on the appropriate form by an authorized representative of the group. By signing the application, the representative agrees to abide by the Antigo Public Library Policy and will accept joint liability for damages to the meeting room that occur during the time period their organization meets, together with their organization.
• Reservations will only be confirmed after receipt of a fully completed application along with a request for a specific date and payment of fees (where applicable).
• All events taking place within any meeting space inside the Antigo Public Library must be concluded fifteen (15) minutes prior to closing time, including clean-up time, unless the Antigo Public LIbrary Director’s approval is given prior to the start of the meeting.
• Class A uses take precedence over other uses. To preserve this precedence, rooms may not be reserved on a regular basis. In addition, rooms may not be reserved more than ninety (90) days in advance without prior approval by the Antigo Public LIbrary Director.
• Dates and times of use are allocated on a first-come, first-served basis.
• Persons/Groups maymake one reservation at a time per meeting space. Repeat reservations will not be accepted until the date of the group’s meeting and the time that follows the conclusion of that meeting. E.g. Group meets Friday at 6PM. Meeting concludes at 6:45PM. After 6:45PM the group may put in a request for the following Friday if the room is available, for a new reservation date.
• An officer, represenative of the scheduling organization or the individual making the reservation must me at least eighteen (18) years of age and must sign the application.
• Repeated cancellations or failure to keep appointments for meetings will be cause for denial of future room reservation requests.
• The Antigo Public Library reserves the right to deny future use of the meeting rooms to individuals, groups, or organizations whose previous conduct has resulted in damage or disregard of the guidelines, regulations, conditions, or rules of conduct in this policy. Person/groups denied use of the meeting rooms may appeal against the decision of the Antigo Public Library Director to the Antigo Public Library Board of Trustees.
• All Antigo Public Library, Antigo City Common Council or Langlade Board of Supervisor committes such as the Antigo Public Library Board, sub-committees, municipal bodies, library programs, may book the meeting room an unrestricted number of times. If an Antigo Public Library, Antigo City Common Council, or Langlade County Board of Supervisors event conflicts with another reservation, the group will be contacted as soon as possible. In the case of an emergecy or if an Antigo Public Library-related program arises, the Antigo Public Library reserves the right to ask groups to choose an alternate meeting date or location.

• Reservations for events scheduled during library hours in the McGinley Room must be made at least seven (7) days in advance. Reservations for the conference room and Fogeltanz room will be accepted dayof based upon availability.
• An adult aged eighteen (18) years or older must be in attendance during the entire room reservation period.
• Alcohol is not permitted on Antigo Public Library property (interior and exterior). There are no exceptions. Smoking, vaping, and use of candles or other flammable items are prohibited without exception.
• Users of the room may not affix anything to the walls without the approval of the Antigo Public Library Director.
• Usersof the rooms may not block fire exits in any way.
• Users may not exceed designated maximum room capacity.
• Users of the room are subject to the Antigo Public Library rules, regulations, and policies. 
• Noise from the rooms must not be disturbing to other library patrons; this includes cell phone use and videoconferencing. Persons/groups who disturb library activity or library users may be denied future use of meeting rooms for a duration odetermined by the Antigo Public Library director.
• Users of the room may not affix anything to the walls without the approval of the Antigo Public LIbrary Director.
• Users of the rooms may not block fire exits in any way.
• Users may not exceed designated maximum room capacity.
• Users of the room are subject to the Antigo Public LIbrary rules, reglulations, and policies.
• Noise from the rooms must not be disrubing to other library patrons; this includes cell phone use and videoconferencing. Persons/groups who disturb library activity or library users may be denied future use of meeting rooms for a duration determined by the Antigo Public Library Director.
• McGinley room (holds 99). Available by reservation according to the procedures and rules listed on this form.
• Carnagie Conference room (holds 6). Available by reservation according to the procedures and rules listed on this form.
• Fogeltanz Meeting Pod (holds 4). Available by reservation accoring to the procedures and rules listed on this form.